What HOA Management Issues Does Software Solve?

HOA management software is a great way to manage the day to day of community association management. It helps you automate many of your tasks and keeps all your information in one place. This software also helps improve resident satisfaction, efficiency, and cost savings.

Accounting

Accounting can be a daunting task but with HOA software, it is much easier to manage. With software like Smartbooks you’ll be able to:

• Centralize all of your community documents
• Easily integrate with your banks
• Manage all of your accounts in one place

SmartBooks is a cloud-based, bank-integrated accounting software to manage all of your HOA accounts, documents, payments and so much more under one login. Our smart, yet the simple interface is easy to use, which makes managing your community faster than ever before.

Resident Communication

Communication can help create a sense of community and involvement, which are essential to creating a positive environment for residents to live in.

Clear communication is also vital when managing an HOA. To make sure everyone is on board with your plans and that they understand the reasoning behind them, it’s essential to communicate well with your residents from day one. If you focus on good communication from the start, this will continue for the rest of your tenure as an HOA manager—and beyond!

With SmartCommunications, we help you do just that. You can easily text or email your residents with just a couple of clicks. With SmartPortal residents can contact you directly through the software so you can keep better track of your communication with them. 

Amenities Maintenance

Amenities maintenance is one of the larger responsibilities for HOAs and something that can be difficult to manage without a dedicated system in place.

Work order software has several advantages over manual methods of tracking and scheduling maintenance requests:

• It can track which members have made requests for repairs or improvements on their properties. This means that you won’t have multiple people calling about the same issue or trying to schedule work at the same time—you’ll know exactly who needs what, when they need it and how much time they need before you can get someone out there.
• The process becomes streamlined because all requests are logged electronically instead of being left on pieces of paper around town where they may get lost or misplaced.

Violation Creation and Tracking 

HOA violation software is a helpful tool for HOAs. It helps you stay organized and keep track of violations in your community. If you want to manage your HOA more effectively, violation software will help you do that!

You can use HOA violation software to:

• Track violations as they happen. With our mobile app, you will be able to drive the community and easily manage and track violations. You don’t even need cell service! Our offline app will download your community map before you even start your drive and our GPS system will follow you as you’re making your rounds.
• Automatically send out violation letters. With our Zero-Touch Mailing service, you will be able to send out letters directly to homeowners without printing and stuffing envelopes yourself. Once you’ve completed your community drive and get back to the office you’ll simply process the violations and the system will do the rest!

There are so many issues that can arise when managing an HOA community but having the right systems in place will be a huge asset to you. We recommend outlining your wants and needs for a software provider and then demoing multiple solutions until you find the right fit for your community. We think the clear choice is Smartwebs but ultimately you have to choose the right solution for you. If you’d like to demo our HOA management software, contact our team!